HR and Payroll Management — Salary Processing, MPF Contributions, and Employer's Returns, All Outsourced

Payroll outsourcing means handing over monthly salary calculation, payslip issuance, MPF contributions, and employer’s tax returns to an external team. Hong Kong employers must enrol employees aged 18 to 64 in MPF and each contribute 5% of relevant income (income floor $7,100, ceiling $30,000, i.e. employer contributes up to $1,500/month). Alpha’s payroll management service is quoted by number of employees, with employer’s return preparation from $500.

Scope of Payroll Management Services

Monthly Salary Processing

Calculate salary, overtime, and deductions based on attendance and commission records, and issue payslips on time.

MPF Management

Employee enrolment, monthly contribution calculation and filing, and follow-up on departure benefits to avoid late-payment surcharges.

Employer's Returns

Annual employer’s return preparation from $500 (including 3 employees, +$100 per additional employee); notifications for new hires (IR56E), departures (IR56F), and departures from Hong Kong (IR56G) also handled.

Leave and Statutory Entitlement Calculations

Annual leave, statutory holidays, sickness allowance, severance payments, and long service payments calculated in accordance with the Employment Ordinance, fully documented.

Fees are quoted based on employee headcount and payroll frequency — tell us your headcount on WhatsApp for a same-day reply.

Why Outsource Payroll?

Confidentiality

Salary data is handled by an external team, so colleagues within the company cannot see each other’s pay, reducing office gossip.

Cost Savings

Hiring an HR clerk costs over $10,000 a month; outsourcing is charged per head, offering the biggest savings for teams of five or fewer.

Avoiding Penalty Risk

Late MPF contributions incur a 5% surcharge, with repeat offences carrying a maximum penalty of $450,000 and 4 years’ imprisonment; late employer’s returns also carry penalties. Leave it to an experienced team so no deadline is missed.

Let the Boss Focus on the Business

Payroll is completed automatically every payday, so the boss doesn’t need to calculate MPF on a calculator at night.

Must-Know for Employers

MPF Key Points

Service Process

Three Steps to Hand Over, Then It Runs Automatically Every Month

Handover of Information

Provide your employee list, salary structure, and MPF scheme details for a one-time setup.

Monthly Payroll

You confirm attendance and any changes each month, and we calculate salaries, issue payslips, and submit MPF contributions.

Annual Filing

BIR56A/IR56B prepared automatically at year-end, with employee changes reported immediately, keeping you compliant year-round.

One Team, From Incorporation to Tax Filing

The same team handles payroll, bookkeeping, audit, and tax filing, so there’s no need to reconcile figures between two parties — employee costs, MPF contributions, and tax filings stay perfectly consistent.

Payroll Management FAQ

How is the payroll outsourcing service charged?

Quoted by employee headcount and payroll frequency — the fewer employees, the more cost-effective. Employer’s return preparation from $500 (including 3 employees, +$100 per additional employee). WhatsApp us your team size for a same-day quote.

What is the MPF contribution ceiling?

Employer and employee each contribute 5% of relevant income, with an income ceiling of $30,000 (i.e. up to $1,500/month per party) and an income floor of $7,100 — below this, employees are exempt but employers still contribute.

My company only has 1-2 employees — is outsourcing worth it?

Yes. With fewer employees, you’re even less likely to hire a full-time HR person, yet MPF and tax filing deadlines are just as demanding. At per-head pricing, outsourcing costs very little for small teams and removes the risk of penalties.

When is the employer's return due?

The IRD generally issues the BIR56A in early April each year, which must be returned within 1 month together with each employee’s IR56B. New hires, departures, and departures from Hong Kong must also be separately notified via IR56E/56F/56G.

Do part-time and casual workers need MPF contributions?

Employees aged 18–64 employed for 60 days or more must be enrolled for contributions (casual workers in the catering and construction industries have separate daily-rate arrangements). Misjudging this is easy and risky — let us manage it for you.

Can you integrate with my accounting firm?

Yes. Payroll data feeds directly into your accounting records, so year-end audit and tax filing flow through seamlessly without needing to reconcile figures between two parties.