Company Secretary Service — Renewal Package $1,800/Year, Handled by a Licensed TCSP

Under section 474 of the Companies Ordinance (Cap. 622), every Hong Kong limited company must appoint a company secretary; the secretary must be a Hong Kong resident or a licensed corporation with an office in Hong Kong. Alpha holds a TCSP licence (TC007448), and our company secretary renewal package is $1,800/year, covering the Annual Return, Significant Controllers Register updates, and Business Registration renewal arrangements.

$1,800/Year Renewal Package Includes

Acting as your statutory company secretary (licensed TCSP TC007448)
Preparing and filing the Annual Return (NAR1)
Business Registration renewal arrangements and reminders (government Business Registration fee charged separately — $2,350 for a one-year certificate in 2026/27)
Significant Controllers Register (SCR) maintenance and updates
Statutory records maintenance (register of directors, shareholders, and charges)
Government correspondence receipt reminders (paired with registered address service)
Proactive reminders for compliance deadlines throughout the year

Common Individual Charges (Add-Ons as Needed)

Incorporation on a specified date

$1,000

Change of director/secretary information (ND2A)

$500

Share transfer per instrument (includes stamp duty up to $100)

$800

Issue of additional shares (NSC1)

$1,600

Annual Return (one-off)

$1,000

SCR Designated Representative

$500/year

Company deregistration (strike-off) (government fees included)

$4,800

Dormant company declaration

$1,000

Registered address

$1,200/year

Virtual office

$2,400/year

Why Is a Company Secretary So Important?

It's a Legal Requirement — Not Having One Is an Offence

Failing to appoint a company secretary breaches the Companies Ordinance, and both the company and its directors can be prosecuted. A director cannot also act as the secretary of their own sole-director company.

Late NAR1 Filing Penalties Are Steep

The Annual Return must be filed within 42 days of the company’s incorporation anniversary — the government fee is only $105 if filed on time; late filing fees increase sharply on a sliding scale up to $3,480, and the company and directors can also be prosecuted.

SCR and TCSP Compliance

Companies must maintain a Significant Controllers Register and designate a representative; non-compliance carries a maximum fine of $50,000. Since 2018, anyone acting as a company secretary must hold a TCSP licence — using an unlicensed provider can be costly.

Switching Your Secretary to Alpha — Three Simple Steps

Free Review

Provide your company name and we’ll check your filing status and any risk of overdue filings free of charge.

Sign the Handover Documents

We prepare the statutory documents and resolutions and notify the Companies Registry of the change of secretary.

We Take Over the Reminders

All deadlines are entered into our system — Annual Return, Business Registration renewal, and tax filing notices are all proactively flagged for you.

Company Secretary, Registered Address, and Accounting/Tax Filing Handled by One Team

The company secretary handles statutory filings, the accounting team handles your books and profits tax, and the registered address service receives government correspondence — all followed up by Alpha, so you never need to re-explain your company’s background each year, and no deadlines slip through the cracks.

Company Secretary FAQ

How much does a company secretary service cost per year?

Alpha’s renewal package is $1,800/year, including preparation and filing of the Annual Return (NAR1), SCR updates, and Business Registration renewal arrangements; government fees (NAR1 $105, BR $2,350) are charged separately at cost.

Can I be my own company's secretary?

If a company has only one director, that director cannot also act as company secretary. The secretary must be a Hong Kong resident individual or a licensed corporation holding a TCSP licence, which is why most SMEs engage an external licensed secretarial firm.

What happens if the Annual Return is filed late?

The NAR1 must be filed within 42 days of the company’s incorporation anniversary, with a government fee of $105; late fees increase on a sliding scale up to a maximum of $3,480, and the company and directors may also be prosecuted, with a maximum fine of $50,000 per conviction.

What is the Significant Controllers Register (SCR)?

Every Hong Kong limited company must maintain a Significant Controllers Register recording persons holding more than 25% of shares or control, and must designate a representative to liaise with law enforcement. Alpha can act as the designated representative ($500/year).

Is switching company secretary a hassle?

No. You only need to sign the handover documents — we handle the ND2A notification to the Companies Registry and request the statutory records from your previous secretary, typically completed within a few working days, during which your compliance is not affected.

What's the difference between a company secretary and a general administrative secretary?

A company secretary is a statutory position required by the Companies Ordinance, responsible for the company’s compliance filings, requiring legal knowledge and (if a corporation) a TCSP licence — entirely different from a general administrative secretary handling day-to-day admin.

Company Secretary Service — Renewal Package $1,800/Year, Handled by a Licensed TCSP

$1,800/Year Renewal Package Includes

Common Individual Charges (Add-Ons as Needed)

Why Is a Company Secretary So Important?

It's a Legal Requirement — Not Having One Is an Offence

Late NAR1 Filing Penalties Are Steep

SCR and TCSP Compliance

Switching Your Secretary to Alpha — Three Simple Steps

Company Secretary, Registered Address, and Accounting/Tax Filing Handled by One Team

Company Secretary FAQ

How much does a company secretary service cost per year?

Can I be my own company's secretary?

What happens if the Annual Return is filed late?

What is the Significant Controllers Register (SCR)?

Is switching company secretary a hassle?

What's the difference between a company secretary and a general administrative secretary?

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